Judicial Assistant (Court Operations Associate)
Eugene, OR Eugene, OR Full-time Full-time $3,902 - $6,054 a month $3,902 - $6,054 a month 14 hours ago 14 hours ago 14 hours ago ALL STATE OF OREGON JOB APPLICATIONS MUST BE SUBMITTED THROUGH WORKDAY:
https:
//oregon.
wd5.
myworkdayjobs.
com/en-US/SOR_External_Career_Site/job/Eugene--Judicial--Lane-County-Circuit-Court/Court-Operations-Associate--Judicial-Assistant-_REQ-131951 Who we are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps.
The work you will do in this role affects members of our community who come to the court to have their cases resolved.
We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply.
We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.
We welcome all candidates who are inspired by our work and mission.
Benefits to you We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
The hourly equivalent for this position is $22.
51 - $34.
93.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job! Salary offers are made with consideration of the candidate's education and experience.
Position Highlights We are hiring a Judicial Assistant (Court Operations Associate) at the Lane County Circuit Courtin Eugene, Oregon.
As a Judicial Assistant Much of your day is spent providing clerical support to a judge.
You will maintain the judge's schedule, organize assembled materials, and notify parties by scheduling and coordinate court appearances, meetings, and conferences.
You will also track case status assigned to the judge and gather data or perform limited legal research regarding cases.
Additionally, you will prepare and process a variety of court documents requiring a broad knowledge of court operations and legal terminology/format.
This includes orders, judgments, documents, papers, and pleadings.
You will review for accuracy and input these documents in the court's internal software system.
You will assist attorneys and provide customer service to the public regarding court operations.
In the courtroom, you will manage jurors, call court into session, initiate remote court appearances, operate recording equipment, and mark and monitor exhibits.
You are expected to maintain notes of court proceedings for preparation and distribution of sentencing judgments and orders.
In all your work, you will use established policies and procedures while also ensuring statutory requirements are met.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for Cover Letter and Work History/Resume Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.
Your cover letter and filename should include your name.
In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
Address the cover letter To the Hiring Manager.
Do not use a generic cover letter; please personalize your cover letter for this position.
We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume Attach your updated resume in the Resume / CV / Cover Letter section of the application.
Your resume and filename should include your name.
OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications (These must be evident in your resume or work history.
) The qualified applicant must have at least 3 or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents AND A high school diploma or equivalent OR Any combination of education and experienceequivalent to 3 years of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications (These must be verifiable.
) None.
Requested Skills and Attributes (These must be addressed in your cover letter.
) Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
Experience providing customer service to a variety of individuals in challenging circumstances.
Skill explaining processes, procedures, or policies.
Experience identifying and safeguarding confidential information and materials.
Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
Proficient, regular, and recent use of computers and software programs to access and input information and to complete a variety of tasks.
Working Conditions This is a full-time position, and the work schedule is typically 8:
00 a.
m.
to 5:
00 p.
m.
, Monday through Friday.
It is eligible for overtime compensation for hours worked in excess of 40 per work week.
Occasional after-hours work may be required.
Frequent telephone and in-person contact with confused, frustrated people or people experiencing trauma from diverse backgrounds.
Schedules and courtrooms continually change so this position must have the ability to adapt quickly to various changes.
Office area is located directly outside judicial chambers and is often a high traffic and noisy area as attorneys gather to meet with the judges.
Long periods of sitting may be required.
Lifting up to 25 pounds of office material or equipment may be required.
The following equipment may be used:
telephone, calculator, OJD-assigned computer, printer, multiple monitors, copy machine, fax machine, scanner, and electronic recording equipment.
ADDITIONAL INFORMATION Criminal Background Check You will be subject to a criminal background check if you are a finalist.
Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Check By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility OJD does not offer visa sponsorships.
Within three days of hire, you will be required to complete the U.
S.
Department of Homeland Security's I-9 formconfirming authorization to work in the United States.
OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies Apply now if you are interested in this or future vacancies.
This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference Eligible veterans who meet the qualifications will be given preference in the recruitment process.
To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.
The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials.
Visit the Oregon job opportunities Veterans web pagefor additional details, information, and resources.
Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department.
As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity As an employer, OJD complies with Oregon's pay equity law.
Salary offers are made with consideration of the candidate's education and experience.
For more information on pay equity, click here.
Employee Benefits Click hereto access information specific to OJD employee benefits.
Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program.
To learn more about this program, and how to qualify, please visit here.
Questions and Support If you require an alternate format to complete the application process, call 503-986-5930, or TTY:
Oregon Relay Service 711 for the hearing impaired.
Be prepared to describe the alternate format needed.
Workday related information and resources are available here.
For questions about a specific OJD job posting, call 503-986-5930.
The Oregon Judicial Department embraces equal opportunity and affirmative action.
We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.
The more inclusive we are, the better our work will be.
Job Type:
Full-time Pay:
$3,902.
00 - $6,054.
00 per month
Benefits:
Flexible schedule Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Education:
High school or equivalent (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
https:
//oregon.
wd5.
myworkdayjobs.
com/en-US/SOR_External_Career_Site/job/Eugene--Judicial--Lane-County-Circuit-Court/Court-Operations-Associate--Judicial-Assistant-_REQ-131951 Who we are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps.
The work you will do in this role affects members of our community who come to the court to have their cases resolved.
We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply.
We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.
We welcome all candidates who are inspired by our work and mission.
Benefits to you We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
The hourly equivalent for this position is $22.
51 - $34.
93.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job! Salary offers are made with consideration of the candidate's education and experience.
Position Highlights We are hiring a Judicial Assistant (Court Operations Associate) at the Lane County Circuit Courtin Eugene, Oregon.
As a Judicial Assistant Much of your day is spent providing clerical support to a judge.
You will maintain the judge's schedule, organize assembled materials, and notify parties by scheduling and coordinate court appearances, meetings, and conferences.
You will also track case status assigned to the judge and gather data or perform limited legal research regarding cases.
Additionally, you will prepare and process a variety of court documents requiring a broad knowledge of court operations and legal terminology/format.
This includes orders, judgments, documents, papers, and pleadings.
You will review for accuracy and input these documents in the court's internal software system.
You will assist attorneys and provide customer service to the public regarding court operations.
In the courtroom, you will manage jurors, call court into session, initiate remote court appearances, operate recording equipment, and mark and monitor exhibits.
You are expected to maintain notes of court proceedings for preparation and distribution of sentencing judgments and orders.
In all your work, you will use established policies and procedures while also ensuring statutory requirements are met.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for Cover Letter and Work History/Resume Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.
Your cover letter and filename should include your name.
In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
Address the cover letter To the Hiring Manager.
Do not use a generic cover letter; please personalize your cover letter for this position.
We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume Attach your updated resume in the Resume / CV / Cover Letter section of the application.
Your resume and filename should include your name.
OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications (These must be evident in your resume or work history.
) The qualified applicant must have at least 3 or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents AND A high school diploma or equivalent OR Any combination of education and experienceequivalent to 3 years of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications (These must be verifiable.
) None.
Requested Skills and Attributes (These must be addressed in your cover letter.
) Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
Experience providing customer service to a variety of individuals in challenging circumstances.
Skill explaining processes, procedures, or policies.
Experience identifying and safeguarding confidential information and materials.
Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
Proficient, regular, and recent use of computers and software programs to access and input information and to complete a variety of tasks.
Working Conditions This is a full-time position, and the work schedule is typically 8:
00 a.
m.
to 5:
00 p.
m.
, Monday through Friday.
It is eligible for overtime compensation for hours worked in excess of 40 per work week.
Occasional after-hours work may be required.
Frequent telephone and in-person contact with confused, frustrated people or people experiencing trauma from diverse backgrounds.
Schedules and courtrooms continually change so this position must have the ability to adapt quickly to various changes.
Office area is located directly outside judicial chambers and is often a high traffic and noisy area as attorneys gather to meet with the judges.
Long periods of sitting may be required.
Lifting up to 25 pounds of office material or equipment may be required.
The following equipment may be used:
telephone, calculator, OJD-assigned computer, printer, multiple monitors, copy machine, fax machine, scanner, and electronic recording equipment.
ADDITIONAL INFORMATION Criminal Background Check You will be subject to a criminal background check if you are a finalist.
Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Check By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility OJD does not offer visa sponsorships.
Within three days of hire, you will be required to complete the U.
S.
Department of Homeland Security's I-9 formconfirming authorization to work in the United States.
OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies Apply now if you are interested in this or future vacancies.
This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference Eligible veterans who meet the qualifications will be given preference in the recruitment process.
To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.
The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials.
Visit the Oregon job opportunities Veterans web pagefor additional details, information, and resources.
Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department.
As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity As an employer, OJD complies with Oregon's pay equity law.
Salary offers are made with consideration of the candidate's education and experience.
For more information on pay equity, click here.
Employee Benefits Click hereto access information specific to OJD employee benefits.
Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program.
To learn more about this program, and how to qualify, please visit here.
Questions and Support If you require an alternate format to complete the application process, call 503-986-5930, or TTY:
Oregon Relay Service 711 for the hearing impaired.
Be prepared to describe the alternate format needed.
Workday related information and resources are available here.
For questions about a specific OJD job posting, call 503-986-5930.
The Oregon Judicial Department embraces equal opportunity and affirmative action.
We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.
The more inclusive we are, the better our work will be.
Job Type:
Full-time Pay:
$3,902.
00 - $6,054.
00 per month
Benefits:
Flexible schedule Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Education:
High school or equivalent (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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